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FAQ's

General Questions

 

How do you pronounce Pend Oreille?

C'est une excellente question! Pend Oreille is French and it's pronounced Pon-der-ay. It means 'ear-loop'. When the French first explored this area they found the Pend Oreille Lake forms the shape of an ear. The Pend Oreille River starts at Pend Oreille Lake in Sandpoint, Idaho and flows North into Canada where it joins the Columbia River. Ok, enough with history lesson - we just love this area! ;)

Where does everybody stay?

Waterfront VRBO cabin vacation? Check! Local resort with casino and spa? Check! Local resort with golfing and spa? Check! Hotel connected to family fun parks? Check! RV, camping and local campgrounds? Check! There are so many great overnight accommodations nearby. We are so honored to have had brides from all over the United States choose us as their venue so we're happy to help you and your guests find the perfect place to stay.

What is your maximum capacity?

We can comfortably accommodate up to 200 guest, including the wedding party members.

Will there be another wedding the same day?

You've waiting your entire life for this day, we work extremely hard to make sure you don't have to share it with another bride!

What about additional visits to the venue?

Absolutely! Once you've secured your wedding date with us, brides and grooms are able to bring the wedding party members, family, planners, and day-of coordinator(s) to the venue during Planning Sessions held often in the months leading up to your wedding. This is a time for you to plan and finalize the details for your big day, show family that is in town or even take engagement photos! Schedule your next Planning Session on our online reservation portal.  

How does your booking process work?

Are we the one? Yay! Let's make it official. Once you've decided to give us the honor of hosting your wedding, simply send us an email with the date you've decided on. We'll hold your day for 24 hours in which time we'll have you answer a couple questions, email your contract and request your first payment of $1,000. Once your first payment and contract are submitted, your date is officially reserved! Expect your second payment of 50% to be due nine months prior to your event. Your final payment is due 60 days prior to the date of your event. We also reserve the right to hold a credit card on file for any damages to the facility or grounds. 

If we have to cancel, can we get a refund?

We get it, life as we know it hasn't been so predictable these last couple years. Though we understand there are many variables that may require a cancelation, we also have to keep in mind the reality of the likelihood of rebooking a canceled date. Since we want to be here to serve couples long into the future, we are happy to work with you to reschedule your event to a later date if for any reason you need to cancel. The amount paid up to that point will be applied to an available future booking date of your choice at the new date's price or forfeited without a future booking date. If we are able to re-book your date once you choose to release it, you can expect a partial refund. We highly encourage the purchase of cancelation and liability insurance for your event to help cover this and many other 'what-if' scenarios. 

Do you have any hidden fees or up-sells

We understand that planning a wedding has many unknown, ever changing and often expensive variables - we want to make sure that we are not one of those. Our hope is that you can consider us the firm foundation in which you can build your dream wedding and budget upon. We require a $1M event liability insurance with Grand Pend Oreille Weddings listed as additionally insured. This cost is approximately $190. We also reserve the right the hold a credit card on file for any damages done to the facility or grounds. 

How many cars can your parking lot accommodate?

We can comfortably accommodate up to 100 cars in our parking lot, with some overflow parking. 

What happens in case of rain?

We've got you covered! If your heart is set on an outdoor ceremony, we encourage you to have a backup plan (tents or umbrellas) just in case it does rain. If you're not wanting to secure tents or umbrellas as a backup plan, then the Waterfront Barn becomes your ceremony and reception location. With a little help from your wedding party members and day-of coordinator, it can quickly be turned over from ceremony to reception seating while your guests enjoy the covered patio. You will need to have a 'rain plan' decision made three weeks prior to your wedding so we know how best to serve you just in case. 

Do you include a wedding coordinator?

As much as we would love to offer this as a service, our first and foremost priority is making sure the venue is ready for your big day. Though we are not able to offer this service, we do understand the importance of this role to making your wedding day the best experience it can be. For that reason, we do require a day-of wedding coordinator.  That can be an organized designated family member who is not in the wedding party, a close friend or a professional. They will need to be with you during your Open House visit and available throughout the entire duration of your wedding. This gives us a go-to person so we can let our beloved couple enjoy their day without stressing about all the day-of details.

 

Is there a play area for children? 

We offer plenty of open space for you to bring lawn games or family friendly activities. For safety reasons, all games and activities need to be approved prior to your wedding. Because the venue is located on the shores of a river, it is very important that all children be very well supervised at all times. Though the river may seem slow moving from the shore, the current is quite quick.  Children and guests are required to stay in the designated ceremony and reception areas. The shoreline and dock areas are for photograph opportunities for the couple only. 

Can we take engagement photos at the venue? 

Absolutely! Once you've booked your wedding with us, you can plan an engagement photo session during one of your scheduled Planning Sessions. 

What are your restroom facilities like? 

Great question! Sometimes when you see epic mountain landscapes you cringe at the thought of restroom options. We're glad to currently partner with Royal Flush Luxury Restrooms to bring some added luxury in that department. These beautiful restrooms are included in your experience at no additional cost to you. If you're needing an ADA accessible bathroom, we offer a portable restroom as an option as well. 

Catering Questions

What are your catering options?

We do not have requirements for catering at this time but if you need help finding someone, we can refer you to some great vendors!

Do you have a kitchen / catering prep area? 

Yes! Located in the Waterfront Barn your vendors will find prep tables, a countertop, a sink, a commercial refrigerator and a chest freezer. 

Planning Questions

How will tables and chairs be arranged for my event?

During your scheduled Planning Sessions leading up to your wedding you will be able to envision what you want your big day to look like. We have several templates to help you as a guide and will work with you to finalize the details. Head count and layout arrangements need to be finalized three weeks prior to your event. 

 

How do rehearsals work

In the months leading up to your wedding you can schedule a time to plan and finalize the details on site during your Planning Sessions. If you'd like to arrange an on-site rehearsal prior to your wedding day, you'll able to inform those who need to be in attendance of your scheduled time so they can be there with you. Please RSVP to our next Planning Session on our online reservation portal. If a Planning Session is unavailable, you will need to complete your rehearsal off-site or incorporate it into your day-of rental time frame. If you have your heart set on an on-site rehearsal the day before your wedding, you may be interested in booking a Friday Experience. All Friday Experiences have the option to add a Thursday rental for an additional $1,000. This includes 5 hours at the venue the day before your wedding and gives you plenty of time to rehearse, decorate and even hire a caterer to have your rehearsal dinner at the venue. 

What time does the music need to end?

As much as we'd love to let you party all night long, per our County ordinance and out of respect for our neighbors, music has to end at 9:30pm. This is also a perfect time to start the clean up process to ensure all guests, family, wedding party members, and vendors are ready to leave the venue at the appropriate time. 

If we are using a rental company, can they get access to the property before or after our reserved time?

Your rental time frame is reserved for you and your vendors. Out of respect for other guests having tours and having reserved time for Planning Sessions we cannot allow anybody to access the property outside of their designated venue rental time frames. 

How far in advance do you need a final head count and final layout details?

These details need to be finalized three weeks prior to your wedding. 

How do I obtain a marriage license? 

Click here  for all the information you need on obtaining a marriage license in Washington State. 

Set Up and Day-Of Questions

Do we have access to all areas on the property? 

Guests have access to the ceremony location in addition to the Waterfront Barn for your reception. For photo opportunities, the couple with their photographer only, have access to the entire estate. Please let us know what areas you believe you'll want to utilize specifically that are outside of your ceremony and reception areas so that we can ensure it is completely ready for you! 

Can we come early to decorate?

Out of respect for other guests having tours and having reserved time at Planning Sessions we cannot allow anybody to access the property outside of their designated venue rental time frames. If you have your heart set on decorating the day before your wedding, you may be interested in booking a Friday Experience. All Friday Experiences have the option to add a Thursday rental for an additional $1,000. This includes 5 hours at the venue the day before your wedding and gives you plenty of time to rehearse, decorate and even hire a caterer to have your rehearsal dinner at the venue. 

What is the event clean up process?  

You can expect Grand Pend Oreille Team Members to be adequately maintaining garbage throughout your event. At the end of the evening, you will need to take any/all personal belongings, floral arrangements, decor etc. that you brought with you. The rest of the clean up will be provided by our amazing Team. Any live floral arrangements left at the venue will be donated to a local company working hard to serve the community. 

Can we take photos on the dock?

This is a great question! The answer, is a bit tricky. Because the water level is constantly changing on the Pend Oreille River, we cannot guarantee the opportunity to take photos on the dock. However, the water levels are somewhat predictable. Early spring runoff can often send the water levels soaring over the boardwalk so unless you want a brisk swim, that would not be the time for dock photos. Late May and June are usually the best time for a perfect water level because the delta we are situated on is usually completely covered with water and access to the dock from the boardwalk is good. Like clockwork every year, after July 4th the water level starts dropping rapidly. By August, the dock nearly sits on the delta itself making it difficult to go beyond the boardwalk for photos. While we make every effort to ensure you get the most incredible pictures, the dock is available for photos based on the water level. 

Ready to experience Grand Pend Oreille in person?
Schedule your tour on our Visit Us page today.

Wondering what's included? 

Visit our Investment page for pricing and inclusions. 

Is your date available? 

Visit our Available Dates page to find out